Training Archives - Storytailer

The Evolution of Technology In Consumer Engagement

June 14, 2018 By Arnold Tijerina

Since the opening of the first car dealership, dealers have been looking for ways to connect with car buyers. Manufacturers assisted in driving interest in their brands by consumers but it was up to the dealer to get the customer to choose them. The natural way to attract business was to follow the historical retail model – low prices. It wasn’t all that long ago when consumers who were planning on car shopping would await the weekend newspaper to see what sales were going on and then to plan their weekend of visiting car dealerships. Technology has increasingly offered consumers more information and less of a need to visit multiple dealerships. On the other hand, these same advancements in technology have been providing dealers with better ways in which to connect with consumers as well as to measure the success of the interactions.

I’m sure many of you remember the days in which prospects were rotated through flip files of 3 x 5 index cards for follow up. Leads were faxed to dealerships and sourcing rotated between billboard, television and radio if any sourcing was done at all. There weren’t many ways to get an incoming communication from a customer other than via phone or e-mail. Then Al Gore invented the Internet and things changed quickly. CRMs and ILMs allowed dealerships to keep better track of all customers and communications with them. Third-party listing services and lead providers popped up like Jack-in- the Boxes. Computers on salespeople’s desks became more commonplace. New ways of connecting with, and marketing to, consumers appeared, and dealers were presented with tools which allowed them to communicate with their customers more efficiently. Just because you have a tool, however, isn’t a guarantee of success. If the tools aren’t used properly, they become extraneous and irrelevant.

Let’s take a journey into a galaxy not so far away (as in right now) and see if we can’t find our way to the Force using a few of the tools that were developed and how dealers can use them to increase engagement.

Chat– Consumers like instant information. When chat capabilities appeared on the scene at dealerships, they opened up a whole new way for consumers to engage with dealerships. Chat appealed to consumers because it offered a safe way for them to get information from dealerships without necessarily giving up theirs. If handled properly, it gave dealers a way to engage consumers and build rapport. Chat brought dealers a way that went beyond simply receiving a typical Internet lead and allowed them to engage a customer live immediately. Of course, just like any other tool, dealers had to manage it properly for it to be effective. Today’s chat providers have evolved to offer dealers better analytics and data about the consumer than ever before yet the same perils of mismanaging chat continue today. Consumers who are choosing chat as the way in which they want to communicate with dealers aren’t willing to wait. If a chat isn’t answered within 5 seconds of the consumer initiating it, the consumer will typically close the chat window and move on to the next dealer. Dealers who choose to self-manage their chat capabilities should make sure that they have a dedicated person who is always available – perhaps a BDC agent. If they don’t have the resources, they can opt for the many managed chat services available to ensure that they don’t miss out on any opportunities or ruin the customer’s experience. How your dealership interacts with customers when they first to interact with you will dictate how they perceive you.

Text Messages– Smartphones have developed into an extension of most people and text messaging has become so popular that most cellular plans allow unlimited usage of this feature. Millenials are more likely to answer a text message than they are to answer their phones nowadays (through studies in less than 3 minutes). Text messages also allow people to communicate in a relatively unobtrusive manner. People can respond immediately, if they choose to, whether they are at work, in a meeting or wait until a more appropriate time. Dealers are finding innovative ways in which to use text messaging in their sales and service processes that allow consumers to engage with them in a more efficient manner. There are some perils, however, involved when dealers venture outside normal (opted-in text) communications and into the realm of marketing and dealers should ensure that they know the relevant laws and regulations for doing so not only for the dealership but also how their salespeople are using text messages from their own cell phones. Text messages can be a very effective way of communicating with consumers whether it is used as a method of first contact, information, appointment setting or follow-up.

Video– The ease and low cost of using video in dealerships has offered dealers a way in which to engage with consumers beyond a simple text-based e-mail manner. It has enabled dealers to transform themselves away from simply being another generic e-mail into becoming a real person. Videos are now being used for everything from responses in e-mails including video intro, “Why Buy from Us,” video walkarounds, VDP content (vehicle merchandising) and even real-time live streaming communication through Facetime and other services. Videos can be a very powerful way in which to communicate and are simple to create and use. Personalized videos, in particular provide that VIP feeling to consumers who are impressed that a salesperson took the time to film a video just for them whether it is one that introduces the salesperson, the vehicle inquired about or both. Video offers a level of engagement that transcends any in which have been previously available and virtually look their customers in the eyes.

Social Media– The mass adoption of social media has presented dealers with ways in which to engage consumers that no other medium in our history has ever been able. Not too long ago, dealers had the opportunity to engage with audiences and push relevant content to them for no cost other than a little time and energy. As social media platforms have evolved, became public and sought to monetize, that reach decreased unless dealers were willing to run effective ads and spend money. The true value in social media, however, still exists and it is still available. While businesses’ pages reach may have dropped, the power of word-of-mouth – even virtually – to connect with your consumers and penetrate their networks has not. Dealers who learn how to leverage their customers to gain exposure to the customer’s networks with their help will experience invaluable exposure. In the same manner that a referral or positive online review works, so can social media if used properly.

These are just some of the tools available to dealers. Consumers are increasingly demanding – and expecting – businesses to have presences and be accessible wherever the consumer chooses to engage with them. Some of these technologies have even been combined, by technology companies, to create services which merge the above – like social media ads and text messaging as one example.

Nobody knows what the future will bring. Perhaps we’ll soon be filming holograms of cars or doing virtual sales pitches similar to how Princess Leia pleaded for Obi-Wan Kenobi’s help in Star Wars. All I can tell you for sure is that, in the movie called reality, Obi-Wan isn’t a dealer’s only hope.

There are many opportunities and technologies available for dealers to use to engage with customers and for customers to engage with them. Consumers are moving forward and embracing these technologies. Dealers who keep up with trends, make themselves available and engage consumers in the way in which they want to be engaged, will find that they are able to capture more interest, retain more customers and make more sales.

Compliance: Can You Be Harassed By A CRM?

February 4, 2015 By Arnold Tijerina

For the past 2 years, one of the items on my daily to-do list has been grading Internet leads for DealerKnows Consulting. This process involves assisting DealerKnows in monitoring the progress of their clients through monitoring the ISM’s lead handling within the CRM. This provides valuable insight into what exactly is happening with leads (i.e. is the store following the process installed through DealerKnows and, if not, what exactly is happening) and indicating where additional training is needed.

In one particular client ‘s CRM, I started noticing one of the employees tasked with responding to, and communicating with, Internet leads inputting questionable notes into the CRM. Keep in mind; he was not doing anything inappropriate in his communication with the customer but, at times, expressing his frustration and/or opinions of customers through notes in the CRM.

Notes like:

F$@k this bitch!
Screw this mooch!
What a stroke!
I hope this customer gets fired for being an a$$hole!

Now, I was in retail a long time. I understand his frustration. That being said, I mentioned to him and his manager that he shouldn’t be using derogatory terms in the CRM. First, this particular store works as a team (ie. the leads aren’t solely one person’s responsibility). Whoever is working when a call or email needs to be made handles it. In the past, this team was a bunch of guys. Recently, a female was added. I mentioned it again within the context of the fact that the notes bring negativity into the lead for the next person who looks at it. In addition, it could offend someone else looking at the lead within the CRM. Even a female member of DealerKnows chimed in that the notes offended her.

The real question, however, is not one of appropriateness but rather one of compliance and liability. I was curious as to whether there could be harassment or employment issues. In that spirit, I decided to contact an expert in automotive dealer compliance. I contacted the founder of Dealer Compliance Consultants, Jim Radogna, a longtime auto guy with over 15 years experience in just about every dealership management position, over 6 years experience in assisting dealerships with compliance as well as an avid writer and frequent speaker in the automotive industry.

His answer was simple:

“It doesn’t matter where offensive material resides. It can be comments in a CRM that others can view – on a computer screen, mobile device or hanging on a wall – if anyone sees it and is offended by it, it can create a hostile work environment and put the dealership at risk.

People often have such different perspectives on behaviors that it is easy to offend someone through ill-considered attempts at humor, teasing or sarcasm. Remember that only the impact, and not the intent, matters in determining if a reasonable person would consider the behavior to be harassment.”

I was in retail. I get it. Sometimes customers can be frustrating. Sometimes we (being salespeople, managers, etc.) express our frustrations verbally and, perhaps, everyone on the team (or within hearing distance) is okay with the language or sentiment.

The bottom line is that allowing or condoning this type of behavior only accomplishes two things:

1. It permanently etches that customer in a negative light for any future employees. Think about it… perhaps the employee who inserted the notes gets fired (not that anyone EVER gets fired or leaves dealerships) and a new employee is tasked with going through and/or following up with these leads. Do you think these notes will encourage them to follow up or discourage them? Would they be quicker to mark them “Lost” and move on? What happens if you want to do some data mining and try to resurrect some leads? Negativity is a virus. It spreads easily. Allowing anyone to cultivate negativity in your business is simply a recipe for failure – not only for them but also for all of your employees.

2. It creates liability for the dealership. Allowing anyone to continue with this behavior transfers liability to you and, as a manager, to the dealership. Those notes may seem harmless now but when a harassment or hostile workplace environment lawsuit is filed, it could get quite expensive. In addition, by allowing these types of notes, you could technically be cultivating a PERMANENT hostile workplace environment. If you fired the offending employee today and two years from now another employee comes across these notes (perhaps by getting a new lead from the same customer… not like that ever happens) and is offended, what then? What if that that customer eventually buys the car and your dealership uses your CRM for service and a service advisor, cashier or other employee is exposed to those notes?

Imagine this scenario: An employee writes something offensive in Sharpie on the wall in the bathroom. It doesn’t offend anyone and nobody cleans it off. Three years later, a new employee comes along, reads the note and is offended.

What then?

It makes no difference WHEN the notes were made or whether the person who wrote the note(s) works there any longer. It is still the dealership’s responsibility and it would still be held responsible (and liable) for the existence of the notes.

My advice is simple:

If you wouldn’t hang it on the wall in your office for anyone to see, don’t put it anywhere – and that includes inside your CRM.

Effective Communication: Stop Playing the Telephone Game

September 17, 2014 By Arnold Tijerina

Most of us are familiar with the telephone game. For those that haven’t played, the game is very simple. A group of people stands in a line. A simple sentence, starting with the first person, is whispered into the next person’s ear one by one until the message reaches the end of the line. Typically, the sentence that is revealed by the person at the end of the line is significantly different than the one that was started with.

Just as in the game, this phenomenon of simple miscommunication exists in the workplace. Once you realize just how easily spoken communications can be changed inadvertently, the importance of effectively communicating is reinforced. Car dealerships are particularly prone to this given the complexity of many of the activities occurring. If a salesperson misunderstands the sales manager when working a deal with a customer, it can alter the rapport and general experience for that customer significantly. When a service advisor communicates with a customer ineffectively, the same thing can happen.

The obvious solution is accurate and detailed documentation in every customer and internal transaction. That being said, there are simply too many things happening and sound bites of information being exchanged that recording everything would be laborious and inefficient.

The solution lies in ensuring that you have processes and technology in place that record and track everything related to a customer’s transaction with your dealership in the most time-efficient manner possible. In addition, you should take the time to train your staff some basic effective communication skills. Simply understanding these basic concepts will help avoid misunderstandings.

How You Relay Information Matters – People learn and retain information in different ways. Think about when you were in school. Did you retain information better by reading the textbook or listening to the lecture? The same applies in the workplace. Some people retain information better and more accurately when it’s delivered to them in a visual manner while some prefer to have it spoken to them. By learning how each of your co-workers best process information you’ll increase the effectiveness of communications and decrease the likelihood of mistakes and misunderstandings.
The Content Relayed Must Be Tailored for Each Individual – This simply means that everyone must be cognizant of the knowledge level of the person that they are speaking to. A service advisor and technician can have much more complex and technical conversations about what’s going on with a customer’s car than they may be able to with the cashier or receptionist. A finance manager may be able to interact with a sales manager on a higher level than they can with a customer or salesperson. When you are interacting with someone and they will be relaying information to another person, make sure that you are speaking to their level of knowledge so that they understand what you are saying. Most miscommunication occurs simply because the recipient didn’t understand exactly what he or she was told and this can cause a lot of problems that could have been avoided. This is especially true when the information is being relayed to a customer.

By understanding these two fundamental concepts, you’ll be able to increase the effectiveness of communication between all employees and reduce the probability that miscommunications occur. By doing this, you’ll create a powerful environment that will allow you to operate more efficiently which will translate into a more efficient workplace, better customer experiences and increased revenue.

The Unfair Advantage Automotive Mastermind Group Story

September 8, 2014 By Arnold Tijerina

In my career I’ve probably been to 30+ conferences and events. I’m working on helping to organize my 19^th event currently so to say that I have a little experience with conferences & events – having attended as a dealership manager, a vendor and even working for the conferences – would be a fair statement. All of them have their unique personalities and attractions. No matter our profession, none of us should cease to want to learn how to do things better. The second a person thinks they don’t need to learn is also the second in which they need to learn the most.

Tracy Myers and Troy Spring had a vision. This vision originated from a mastermind group that Tracy attended which revolved around real estate. Tracy’s a smart guy. He’s also pretty busy. As a dealer principal, consultant, author and filmmaker, he doesn’t have a lot of time on his hands for extra activity. That being said, he saw promise in the format of the mastermind group and thought that it would offer value to the automotive industry. So he and Troy made it happen.

Lots of people have great ideas but it’s (sadly) not as often that those ideas come to fruition. It takes a lot of work and many people aren’t willing to put forth the effort to make their visions into reality.

I’ve known Tracy awhile now. I can honestly say that what you see is what you get. He’s a genuinely good person. Sure, he’s image conscious. He’ll run from you if you try to take a photo of him wearing jeans, in the end however, it’s only because he always wants to represent himself in the best light possible. It’s not any different than women who won’t go outside with makeup on. Tracy’s makeup just happens to include suits and an Uncle Sam (or Frank Myers, I should say) hat. I get it. I have interacted with him socially and on a personal level and he’s just a good guy: plain and simple. He works hard and makes his dreams come true, whatever it takes.

That’s where the Unfair Advantage Automotive Mastermind Group comes in. Tracy and Troy saw the value in the format and made it happen. I’m sure there was risk involved. Events aren’t cheap. Despite that, they pushed forward and overcame all obstacles to create a unique group that brings value to its members year round. I would argue that some of the greatest value I’ve seen is not at the events but in the resources, interactions and expertise offered to the group’s dealer members every single day. Dealer members gain unprecedented year-round access to industry experts who are at their beck and call for free. The events themselves are the icing on the cake.

Members are vetted and decisions are made based on desire, commitment and willingness to contribute. Contributions aren’t monetary; they are based on things like character, integrity and passion. While I’m not positive of this, I truly believe that one of the things that goes through Tracy and Troy’s mind when deciding whether to accept a member is this…

Do I want this person to be a part of my family?

That may sound odd but it’s really not. I don’t know everyone’s motivations for wanting to be a part of the Unfair Advantage Automotive Mastermind Group. What I do know is that the people that become a part of it join a family. I feel it and I believe that members do as well. The atmosphere and camaraderie is contagious for both dealer and vendor members. Members stop being members and start being friends. The ones that don’t “get it” stop participating. Relationships are formed that transcend the Unfair Advantage Automotive Mastermind Group itself. Tracy and Troy may be the guides but they lead at the group’s direction. I believe in my heart that the members of this group would continue to assist and care about each other regardless of the lifespan of the group. In fact, I don’t know that Tracy or Troy could kill it if he wanted to (not that I think they’d want to).

Tracy and Troy have created a community of people who are caring, generous, and passionate and also have a desire to help each other succeed. In the ultra-competitive industry that we are in, that’s a steep mountain to climb.

Tracy and Troy have firmly planted the Unfair Advantage Automotive Mastermind Group flag on the top of the mountain…

And they brought their family with them.

In the spirit of the September 2014 meeting theme of “Masterminds Go Back to the Future”, I’ll leave you with this:

“Family is not an important thing. It is everything.” – Michael J. Fox

How to Be Sensationally Successful As A Manager

June 2, 2014 By Arnold Tijerina

Building employee loyalty is almost as tough as building customer loyalty. If you’re not able to instill loyalty in your employees, how can you expect to be able to in your customers? According to Inc. magazine, in almost every exit interview, one of the top reasons for an employee leaving is a bad manager. HubSpot Founder and CTO, Dharmesh Shah, wrote an excellent article titled “10 Ways To Be Sensationally Successful At Your Job.” In thinking about the tips he gave, it occurred to me that while every one of his tips is fantastic advice, they would only be successful if a manager noticed and reciprocated, when necessary.

The best employee in the world can go unnoticed without attentive managers. This led me to turn those steps on their head and ask if some of these steps to being “sensationally successful” could be turned around and applied to management as way for a manager to be… well… sensationally successful at managing.

Be a Manager who is helpful, not one who tells people what to do – Too often, managers get so caught up in goal-oriented tasks that they fail to really see what’s going on around them. In the performance driven world of car dealerships, top performers are easily identified and rewarded. There are very few directions that a manager could give an employee that couldn’t be phrased as a request for help rather than a directive from the boss. By changing how you give direction, your employees perception of you can change to one in which you are viewed as someone that is there to help them succeed rather than simply someone who tells them what to do. It will also build a relationship with your employee in which they don’t feel afraid to ask for help and, ultimately, that is what you want. By encouraging employees to ask for help when they need it and nurturing the relationship to one of a mentor, you will be more able to manage and train effectively. By being someone that cares about them they, in turn, will care more about you.
Let performance build relationships – In this context, I’m not referring to your top producers but rather to those employees who make an effort to perform and/or increase their performance. Employees who are actively trying to better their performance are invested in your company. That’s the first step for an employee in developing company loyalty.
Watch for those who go the extra mile and reward them – The second step for an employee towards company loyalty is becoming engaged with the success of your business. The best way to identify these employees is through their actions. These are the employees that are going out of their way to assist a customer that is above and beyond. They’re the ones who stay late when you need them to; the ones that come in early or on their day off for an appointment rather than have another salesperson assist a customer that they have built rapport with. Your employees have lives outside your dealerships and when they give up more than the large amounts of time they already invest in your business to personally assist someone, they should be recognized above and beyond normal. If they give above and beyond, you should reciprocate for them and show them your appreciation.
Find the employees who mimic your top performers – These employees are exceptionally important as they are the ones that are actively seeking to improve themselves by identifying your top performers and mimicking them rather than hanging out with your average or sub-par performers. Just as good managers recognize the value in training, your future superstars will develop out of employees who are seeking to better themselves and further their success.
Identify employees who stand out – These employees are the ones that are providing not only exceptional customer experiences but are the ones providing exceptional company culture experiences. They are the ones who are bringing positive energy into work; the ones that their peers like to work with; the ones that you like having around and, most importantly, the ones that your customers like to deal with. Most of the time, these employees will also rank amongst your top performers naturally.
Identify employees who help others – Employees that actively seek to help their peers become better are engaged in your company. They are the ones who want their peers and your dealership to succeed. An engaged employee is actively showing their company loyalty whether they realize it or not. They are invested emotionally. These employees are not only satisfied with their job but are also actively working to make your dealership better both for customer and their co-workers.
Don’t forget why you hired them – At some point in time, employees came into your dealership needing a job. They all possessed qualities that you felt important to be successful and you made a decision to hire them. Always remember what those qualities were and seek to assist them not only in retaining those qualities but also in improving qualities that may need improving.

Employee loyalty is something that must be earned by a company. In this day and age of high turnover, businesses need to recognize that the days of an employee earning the loyalty of a company are no more. As the Internet has opened up the world to employees and job-hunters alike, employment opportunities have expanded from strictly local ones to national and even worldwide possibilities. Great employees are a dime a dozen and by showing that your company is loyal to them you will vastly increase not only employee retention but also create employees that are engaged in your business’s success and are loyal in return.

Your employee’s loyalty is crucial to developing customer loyalty and retention. If your employees don’t like working for you, you’ll be hard pressed to build the excellent customer experience needed today to differentiate yourself from your competition.

Will You Still Love Me Tomorrow?

November 18, 2013 By Arnold Tijerina

Salespeople often get frustrated and discouraged by their inability to reach online customers that submit a lead. Many have processes in place that send auto-responders, templates, schedule tasks and impose time limits. Despite the time and effort spent creating quotes, emailing and attempting to reach customer, frequently there is no response. The customer does not answer the phone or return the call.

Why?

Let’s examine this from the customer’s perspective. They’re at some point in the buying process. Whether they’re just beginning their research or are ready to buy, they’ve either landed on your website, or any of the countless car shopping portals and microsites which have calls-to-action for price quotes and information. They submit their information with certain expectations. There is an expectation of reciprocity on the part of the customer. They’re giving you their information in return for you providing them a price quote or answering their questions. They don’t know that their information is being sent to 4 dealerships. Very quickly, auto-responders from these dealerships that contain generic messages explaining why they should buy a car from them bombard their e-mail inboxes. Sadly, most of the time these e-mails don’t contain the actual pricing or answers they were seeking.

Shortly thereafter, their phone starts ringing. These calls are continuous throughout the day, from dealerships calling all-hours of the day, regardless of appropriateness of the timing, such as right in the middle of dinner or at 8:00am. The consumer receives a string of voicemails from salespeople asking for return calls. In the beginning, they may plan on returning some calls. However, as the voicemails continue along with an overwhelming flow of manual e-mails sent by the salespeople and automatic e-mails sent by the dealer’s CRM, they start to get annoyed. Occasionally, they get the answer or price quote they were seeking. However, it’s buried amongst a barrage of e-mails so is easy to miss. Frequently, the questions are not answered and pricing never sent. What they do get, however, is a ton of irrelevant e-mails, invitations to come to the dealership and voicemails from salespeople. Most templates (manual, automatic and automated) are written as if they were sent by the ISM so to the customer, it looks like this salesperson is continuously e-mailing them yet never providing the information they requested or answering their questions. They get frustrated in the process.

Imagine if you had submitted a lead to a company you wanted information from and suddenly started getting bombarded by e-mails and phone calls, but received no actual information or answers. Wouldn’t you get annoyed?

In no way am I implying that you shouldn’t attempt to call a customer. Of course you should. You just need to be aware of the time of day and what normal people may be doing at that time. Ensure your timing is appropriate. Yes, you should respond quickly to leads. I’ve found that responding to a customer in less than 2 hours can increase your closing ratio. However, turn off your auto-responder and make your first e-mail one that is personal and includes either the quote or information they requested. By doing this, you’ll immediately stand out from the pack. Customers will appreciate it and be more receptive to you. When you leave a message, tell them that you just sent them an e-mail with the pricing or answers they requested and would like to verify they received it. That you would like to know if they need additional information instead of a generic “Call me” type message.

When a customer is on your lot, is the first step in your sales process to tell them how wonderful your dealership is? No. It’s typically to meet and greet them. Why would it be any different online?

In today’s age of transparency and easily accessible instant information, car dealerships are the one retail business that doesn’t conform. Change the way you interact with your potential customers and be different then your competition. You’ll see more responses, build rapport faster and see your closing ratios increase.

[Update 11/19]: This comment was made when someone shared my post. I thought it was relevant to hear an actual consumer chime in.

Why Not Paying Attention Is Costing You Money

May 20, 2013 By Arnold Tijerina

It’s the last few days of the month and the store is either below the number of sales they should have or they’re close to hitting a unit goal for some stair-step money. The sales manager is pushing everyone. He’s pushing the salespeople to not let any customers walk without not only a turn but also talking to a manager. He’s holding meetings to review all the deals that weren’t made during the month frantically trying to see if any can be revived. He’s listening to phone calls on their call recording service to hear if there were any phone calls that were mishandled and could be deals. He’s combing through the Internet leads to see if there were any deals that they were close on but didn’t make. Every minute of those last days matter. As stress and frustration (mixed with just a little sweat) mount, he’s fielding calls from his GM, possibly his owner and definitely his OEM rep who are continuously inquiring where the numbers are and pushing him to reach his goal, increase sales, and reduce the heat sheet. While the sales manager continues to down Red Bulls and triple-shot lattes, he’s making salespeople call everyone they’ve met this month. He’s throwing out spiffs that are higher than normal. He’s spot-delivering anything that “might” stick and throwing deals against a wall that for the first three weeks of the month he would turn away. The last day of the month comes and goes and it’s time for “the reckoning”. Maybe he made his number, maybe he didn’t. What he does know is that on the last few days of the new month, he’ll be doing it all over again.

Why did I tell this story? Because we all know that this is exactly what happens in a high percentage of dealerships across the country. Depending on ownership/management, some of the same pressures will always exist. This is the car business and no matter what you do, on those last few days of the month, more is expected. I don’t have a magic solution to all of these problems but I believe that there are things that you can do – whether you’re a Sales Manager or an Internet Director – to avoid a few of these each and every month.

Almost every dealership does two things: use a call tracking service and buy third party leads. Both of these cost money and, in most cases, dealers might as well be lighting that money on fire. Many Sales Managers and Internet Directors don’t bother listening to their staff’s phone calls or looking at what the Internet Managers are doing with the Internet leads that they’re spending a bunch of money on. At least they don’t until those last few days of the month when, most of the time, it’s too late.

Managers should be listening to phone calls and paying attention to their Internet leads daily. I’m pretty sure that this is not an original idea. I’m also pretty sure that many managers agree and have the best of intentions to do so. However, from my experience, I also know that both the story above and the fact that these two things aren’t getting done are, in many cases, fact.

Let’s assume, for a minute, that Mr. Sales Manager truly doesn’t have the time to do some of these things. There is so much floor traffic and deals lined up to be desked that he literally doesn’t have the time to monitor everything. In these cases, the enlightened dealers will outsource some of this monitoring. The unenlightened ones will turn a blind eye… until those last few days of the month when the days magically turn longer and Tylenols transform into Tic Tacs.

For the enlightened ones that are truly under-staffed, help is available for two of the most time-consuming activities I’ve described: call monitoring and Internet lead monitoring.

The first service I would recommend is Phone Ninjas. Their service is phenomenal in not only listening to your phone calls but providing your staff training on how to handle calls through both in-store training and during each lead they review during the month. I have no idea how much the service costs but my guess is that the extra car deal or two you get every month would probably cover that expense. You can see and hear and example of a call here. [Coaching Review]

The second service is Task Teacher by DealerKnows. This service will go into your CRM and analyze Internet leads based on a process and send you individual reports on how the Internet Managers handled the leads. The reports include valuable coaching feedback for the salespeople on how they could do better in the future and inform you of not only how well they are doing but could also help you identify deal(s) that could be saved whether they weren’t because they weren’t handled properly or because the customer had issues that were never addressed.

Dealers spend a lot of money to drive phone traffic and receive Internet leads: tens of thousands of dollars a month and, in some cases, more. If you can’t pay attention, at the very least get someone to pay attention for you….

… or you can keep buying triple-shot lattes and Red Bulls at the end of every month while you start listening to these calls and reading these Internet leads and realize just how many deals you “could” have made had you paid attention.

[Disclaimer: I am not affiliated in any way with Phone Ninjas. In fact, the owner, Jerry Thibeau, won’t even invite me to dinner with the rest of the “cool kids” when those occasions arise. That doesn’t mean his service is bad (hence the recommendation), it just shows that, eventually, I’ll get voted off the island at tribal council. I am, however, affiliated with DealerKnows and while my recommendation could be interpreted as a pitch, it really isn’t intended to be. I recommend this service because I know it intimately and, as far as I know, it’s the only one of its kind.]

Facebook Threaded Comments – Replies – Not Necessarily Limited to Pages with 10k Fans

March 26, 2013 By Arnold Tijerina

Facebook is rolling out a new feature in which people are able to “reply” to comments on your Page’s posts creating a threaded comment so that replies to other comments aren’t mixed in with this big long (hopefully) chain of comments. This is great for Facebook pages with a ton of fans and is designed to help those Page administrators manage the conversations better.

To qualify, you are supposed to have a Page with over 10,000+ fans BUT, I was able to turn it on for my blog’s Facebook page and it only has (at this point) 624 fans.

If you’re a Page administrator, you may want to go into your Admin settings and see if you can turn this feature on or not. It’s super helpful in encouraging comments and keeping track of who is responding to whom and managing, responding and engaging in these conversations.

This is how you do it:

Go to your Facebook Page.
Click “Admin Panel”
Click “Edit Page”
Click “Manage Permissions”
Scroll down and you will see a checkbox that says “Replies”, check that box and click “Save”.

If the feature is turned on, you should have “Replies” enabled. Find one of your posts and comment on your own post. If replies are enabled, an additional option to the comment will be “Reply”.. Ouila! Let me know if this is working for you or if I just won some sort of Facebook lottery or they consider me a superstar and are just getting me ready for this huge influx of fans in advance. (crossing fingers).

This is what your post comments will look like if you’re able to activate this feature on your Facebook page:

Or you can watch this video (or read this article) by Christian Karasiewicz that will walk you through it.

Why Social Media Degrees Are Like Throwing Money Out the Window

January 21, 2013 By Arnold Tijerina

Social media skills have certainly come in demand for job-seekers in the marketing field and many companies are asking that candidates have some knowledge in how to market using social media. Many colleges have been offering classes in the social media arena for a while now. In fact, I’ve taken some of them. However, according to an article in Social Media Today, some colleges have taken it to the next level and have actually created entire social media degrees. An article published by The Center for Digital Education refers to Newberry College which plans on offering social media as a separate major starting in the Fall of 2013.

While the desire to get educated in social media is certainly admirable, any classes except those taught on a broad level with very general studies would be a waste of time and useless, in my opinion. Social media is a hyper-dynamic field in which one has to constantly adapt. Social networking sites are coming and going all the time. What’s hot today is thrown by the wayside tomorrow. Even if the classes focused entirely on the big two – Facebook and Twitter – even those two sites change continuously and while Twitter hasn’t made too many major changes, Facebook is constantly changing what its delivering to people’s newsfeeds. Even seasoned “pros” that have been working in the field for a long time constantly have to learn, evaluate and analyze not only current social media sites but also emerging ones.

To offer a college degree solely dedicated to social media is pointless on several levels. First, for the most part, the people that a university would employ as professors are typically not spring chickens. In fact, according to Wikipedia, the median age of a college professor is 55 years old with “very few people attain(ing) this position prior to the age of 40.” According to one study, more than half of social media users are between the ages of 25-44. Don’t get me wrong. I’m not saying that a 55 year old person isn’t able to “know” social media well enough to teach it to a bunch of 18 year olds. That being said, I believe most of those 18 year olds probably know (and use) social media more than their professors. As far back as 2009, there was a University that was offering a Master’s degree in Social Media. According to Mashable, “some of the students have already described the course as too basic.”

Learning effective marketing, in general, in association with business and writing skills is certainly valuable to a young person planning on going into the marketing field. However, how valuable will the social media knowledge that is taught to them in college be four years later which was, percentage-wise, not being taught by the most educated (social media-wise) professor? I’ve taken classes on social media in which I knew more about it than the professor, which was why I stopped taking them. My goal was to learn, not spend money for a piece of paper that says I’ve learned skills that are already outdated.

Social media changes constantly. Social networks come and go daily. Learning how to effectively market on any given social media platform is a continuous job filled with analysis and adaptation. Trial and error, testing and re-testing, then adapting strategies based on what works NOW, is how most social media professionals “get the job done”. If there was a magic bullet or concrete list of techniques detailing the best way to market on each platform, whoever wrote that would be rich. I equate it to offering a class on how to create viral videos… while the class may exist, there is no formula that can produce this result consistently or, again, whomever discovered that would be rich. Then, of course, if everyone knew how to create viral videos because some magic formula came along teaching them how, none of them would be considered “viral” anymore.

There is no way social media can exist as its own major and be relevant 4 years later. My advice would be to use college to fill up on effective marketing, statistics, and business courses, in general, and take extra time, on your own, doing what you’re already doing anyways – using social networks. Read and learn on your own from the people who are willing to share their knowledge and expertise online (of which there are many) and are taking the time to keep up with current trends, techniques and changes in the world of social media. You could try and secure an internship at a company that specializes in social media to gain some practical, current, working knowledge of social media marketing.

I guarantee that you will come out of college prepared to enter the job market and will not have wasted 4 years (and who knows how much money) just to learn at the end that you haven’t learned anything.

Recording: How to Win Fans & Influence Newsfeeds (10/18/12)

October 19, 2012 By Arnold Tijerina

For anyone that’s interested, here is the recording of the webinar I conducted yesterday titled “How to Win Fans & Influence Newsfeeds: Increase Your Exposure & Reach on Facebook”. I had a lot of great feedback from surveys and comments left by attendees. I appreciate everyone who attended and for anyone who did not, I hope you get an opportunity to view it. If you do, please leave a comment on this blog and let me know what you thought! Thanks!

How to Win Fans & Influence Newsfeeds Increasing Your Exposure & Reach on Facebook from DealerOn on Vimeo.