DMS Archives - Storytailer

There is a lot of controversy in the automotive industry regarding which vendors are pulling data (customer or transactional) from a dealer’s DMS and then re-selling it to vendors like TrueCar and others. (I guarantee you that TrueCar is not the only vendor that’s using your data against you, FYI)

[Note: For non-automotive industry readers: DMS stands for Data Management System and is what contains all customer, financial, vehicle and transactional data (ie. all that information on the credit application you filled out when you bought that car). There are dealer vendors (website companies, 3rd party services like TrueCar.com, Edmunds.com, Cars.com, etc.) that are given access to this information for various reasons.]

Consumer privacy laws and red flag compliance keep getting stricter and stricter when it comes to customer personal information and how it needs to be protected. This is all well and good but I’d argue that most consumers don’t care about their personal information. They may say they do but actions speak louder than words.

An industry acquaintance shared a website yesterday that assists people in seeing, and cleaning up, which apps and websites are accessing your various social media accounts. (You can find it at http://mypermissions.org/ )

As I played around with it, there wasn’t much in there that surprised me but I’m also very diligent about which apps I allow to access my information and I periodically monitor them to remove permissions for apps or websites I no longer use. Even though I do that, there were a few in there that I was surprised to see. I guarantee you that a normal consumer has way more apps and websites accessing their personal information than I do – games, iPhone apps, websites with social media log-ins, plug-ins etc. Most require (or ask) to access your personal information to use their service. How convenient is it to use Facebook Connect? It’s super-easy but, every time you do, you are giving yet another website or app permission to access your personal information – essentially trading your information for convenience and/or the ability to utilize that particular website.

As I thought about this collection of different social media sites – Facebook, Twitter, G+, LinkedIn, etc. – it started to feel more and more to me like this was MY OWN PERSONAL DMS.

These accounts – singly and collectively – contain more personal information about me than any other source including the government.

Those social networks are free to use, but are they really? In one sense, they do exactly what your vendors are doing to your dealership’s DMS – selling your personal information for profit. Most consumers know this on some level and have chosen to allow that access in exchange for their information on some level. Sure, there are times when a consumer outcry occurs – say when Facebook changes a privacy setting – but those quickly go away mostly because the consumer modifies the permissions again (ie. who can see your posts or other activity on Facebook).

So consumers do care about protecting their information, posts, etc. from people on an individual level, what they’re not shielding themselves from or thinking about is what companies are getting their personal data (either from the sites themselves or from outside apps and websites that they’ve allowed access) and what those companies are doing with it.

So, while we’re in an uproar about what vendors are getting access to customer data and what they are doing with it, keep in mind that you also have your own personal DMS and, just like you should care who has access to your customer’s information, you should care about who has access to your own.

There is a lot of discussion surrounding TrueCar and how dealers should not use their services and why they are bad for our industry and dealers in specific. I wrote a blog recently titled “In Defense of TrueCar” that many interpreted as my support for their services.

In reality, the main point of my blog post was that everyone is pointing fingers at TrueCar right now saying how evil they are and how they are using a dealer’s data against them, however, nobody is mentioning the fact that, at some point in time, through some avenue, a dealer allowed their customer and financial data to be extracted and used. Dealers need to accept responsibility for this data being available in the first place. No matter how indirect that permission for data use was gained, ultimately, you allowed it.

My opinion of TrueCar is that they are a marketing and lead source for your inventory. I personally liked the pay-per-sale leads vs. the pay-per-lead pricing model. I don’t blame TrueCar for using your data to drive leads to you. There are many companies that use your data, crawl your website or obtain your financial and customer data and use or resell that data and then use it for their own monetary gain. They spend tons of money on SEO to drive consumers to their website where they convert the lead and resell it to you. There was a conversation about this for awhile too. The fact remains is that they spend the money to do it, are better at it than you and dedicate resources to accomplish this. Even OEMs do this and sell the leads to their dealers. If you want to dedicate the budget, time and resources to do this, you can do it also but don’t blame them for doing something you ultimately both aren’t going to and don’t want to do.

One of the suggestions that has been made is to lock everyone out of your DMS. This is really not a practical option. Many website companies do not have the ability to extract inventory data from your DMS so, ultimately, they outsource the data polling to another company whether you know it or not. In most cases, it’s transparent. There were many times when I was with HomeNet Automotive that a dealer had no idea that we were already polling their DMS on behalf of some vendor or another that they were using. In fact, most vendors do not have the ability to directly poll your DMS so unless you use no 3rd party vendors whatsoever, you really can’t lock your DMS. This includes desking software, pricing software, inventory management, etc.

If you lock everyone out of your DMS, you will have no inventory marketing whatsoever, and that includes having your inventory on your website.

Am I saying you shouldn’t be aware of who is getting your data? Not at all. You should know who is getting it, what they’re getting, and, most importantly, what your agreement with them allows them to do with your data.

It is your responsibility to protect your data through aggressive policing and review of your vendor partner contracts. You need your DMS polled to market your inventory and market to your customers (if you use any service to do this), get deals financed, and have any sort of integration with other software you use and your DMS.

When Reynolds and Reynolds took steps to police and protect dealer DMS data, dealers complained that they should have full control over their data and who gets it. Even in the cases of Reynolds implementing stricter and more difficult ways for a non-Reynolds Certified company to poll the DMS, dealers would allow third parties to create and install workarounds to this or they would manually create and upload the reports to their vendors. Now dealers are complaining that the data is being misused and/or used against them. You can’t have it both ways.

Accept responsibility and choose who gets your data, what they get, and what they are allowed to do with it.

Stop pointing fingers at TrueCar.